We Work With Construction Companies
AI, sales and software for Construction Companies
Every bid followed up, every job's status in one place, and client updates sent without the owner picking up the phone.
Allied ROI builds bid follow-up, job-status tracking and client updates for Construction Companies in the US. The systems pull from the project and estimating tools a contractor already uses, and every client update is approved by a person before it goes out. The work starts with a free 30-minute clarity call with founder Chris Mayrs.
- Bid follow-up
- Job tracking
- Client updates
The bottlenecks
Where the work falls through.
A construction company runs on the owner's memory. Bids go out to general contractors, developers and homeowners, and nobody follows up because everyone is on a job site. Subs need schedules confirmed, inspections need booking and change orders need signatures. Clients call to ask where things stand, and only the owner knows the answer. When the owner is on a roof or in a meeting, the questions wait, the bids go cold and the subs show up on the wrong day.
Bottleneck 01
Bids go out and stop
Estimating takes days: takeoffs, sub quotes, the bid package. Then the bid goes out and nobody calls back. The general contractor or owner picks whoever stayed in touch. Without a list of open bids and due dates for a follow-up, a good bid looks the same as no bid at all.
Bottleneck 02
Only the owner knows job status
Which jobs are waiting on an inspection, which are short a sub and which are behind on materials lives in the owner's head, a whiteboard and a dozen text threads. When the PM or office needs an answer, they call the owner. When the owner is out, everything waits.
Bottleneck 03
Subs and schedules drift
Framing slips two days and the electrician still shows up on the original date. Subs get schedule changes by text, if they get them at all. Nobody confirms the day before. Crews stand around, trades stack on top of each other and the schedule slides further each week.
Bottleneck 04
Clients call for every update
Homeowners and developers want to know what happened this week and what is next. Without a regular update, they call the owner, often in the middle of a job. Change orders get agreed on a site walk and never written down, and the argument comes at the final invoice.
What we build
What we build for Construction Companies.
Each piece connects to the tools you already use. A person approves anything a client sees.
- 01
Bid tracking and follow-up
A simple bid board that lists every open bid, its due date, the decision date and who it went to. Follow-up reminders and draft emails go to the estimator on a set schedule, and a person sends each one. Won and lost bids are logged so you can see which work you win.
Sales Training - 02
One place for job status
A job-status view that pulls from the tools you already use, such as Procore, your scheduling sheet or your accounting system. Each job shows phase, next inspection, open change orders and which subs are due on site. The office and PMs check it instead of calling the owner.
Software and Product Development - 03
Sub schedule confirmations
When the schedule changes, the affected subs get a text with the new date and the job address, and a confirmation request the day before they are due. Anyone who does not confirm shows up on the PM's list. The messages follow rules you set.
AI Implementation - 04
Weekly client updates
An AI assistant drafts a weekly update for each client from the job's status, photos and notes: what got done, what is next and any decisions the client needs to make. The PM or owner reviews and approves each one before it goes out. Change orders get logged for a signature.
AI Agents
How it works
The flow, once it is built.
The same steps every time, whether it is a Tuesday morning or the busiest week of the year.
Fit
Who this is for, and who it is not.
A good fit
- Owner-led Construction Companies where the owner is the only source of job status.
- Contractors who send a lot of bids and rarely follow up on them.
- Teams that coordinate several subs across more than one job at a time.
Not a fit
- Firms that want a new project management platform rolled out company-wide.
- Owners who are not willing to let a PM or the office own updates.
Questions
Plain answers.
Who can help a construction company follow up on bids?
Allied ROI works with Construction Companies to set up a bid board that lists every open bid, its due date and its decision date. The estimator gets follow-up reminders and draft emails on a set schedule, and a person sends each one. Won and lost bids are logged so the owner can see which work the company wins.
How can a contractor see the status of every job in one place?
Allied ROI builds a job-status view that pulls from the tools a contractor already uses, such as Procore, a scheduling sheet or the accounting system. Each job shows its phase, the next inspection, open change orders and the subs due on site. PMs and the office check it instead of calling the owner.
Can AI send construction client updates automatically?
AI can draft them, and a person approves them. Allied ROI sets up an assistant that writes a weekly update for each client from the job's status, photos and notes: what got done, what is next and any decisions needed. The PM or owner reviews each update before it goes out, so nothing reaches a client unchecked.
How do I keep subcontractors on schedule when dates change?
Tell them as soon as dates move and confirm the day before. Allied ROI sets up schedule texts that go to the affected subs when the schedule changes, with the new date and job address, plus a confirmation request the day before. Subs who do not confirm show up on the PM's list for a call.
Does Allied ROI replace Procore or my project management software?
No. Allied ROI works with the tools a contractor already runs, such as Procore, spreadsheets or accounting software, and connects them where the software allows it. Allied ROI is not a partner or reseller of those tools. The goal is to fill the gaps between them, not to make the team switch platforms.
How much does bid follow-up and job tracking cost for a contractor?
It depends on how many jobs and bids you run at once, how many subs you coordinate and which tools you use. The exact scope and price come in writing after the free clarity call. On that 30-minute call, founder Chris Mayrs looks at where bids and updates are stalling and names the first fix.
Related
The services behind this work.
Software and Product Development
Discovery first, then a build you own.
What's includedAI Agents
An agent system you own, maintained after it ships.
What's includedAI Implementation
A two-week audit, then a sprint on the workflow that pays.
What's includedSales Training
A team system, not a motivational afternoon.
What's included
The clarity call
Let's find your biggest bottleneck.
A free 30-minute clarity call where we identify your biggest bottlenecks.
- Free, 30 minutes
- With Chris, not a sales rep
- Scope and price in writing